Mary Walton, Professional Editor
No matter what your job role is, you need to be able to communicate effectively through writing. Most communication is done through the written word nowadays, so it’s vital that your writing is up to scratch. Here’s 8 tips that will help you improve your business writing.
1. Keep It Short
Whatever you’re writing, make sure that you’re keeping it short and sweet. Think about how many messages your recipient gets a day. You don’t have long before their attention wanders elsewhere, so make sure that you do the most with while you have it.
2. Remember The Importance Of Grammar
Good grammar creates the building blocks of language. If you can’t cast your mind back as far as your English classes at school, you’ll need to have a refresher on basic grammar skills. It’s worth it, as it makes your writing much clearer and easier to understand.
3. Break The Task Down
“It’s hard to know where to start if you just open up Word and look at the blank document,” says business writing expert Jessica Avery, from Assignment Help. “Instead, break the task down into manageable chunks. You’ll find it’s a lot easier to put your message together this way.”
4. Get Feedback
Sometimes the best way to know if your message is effective, is to run it past someone else. Ask a trusted colleague to read your writing. Ask them to check if it’s easy to understand, and whether anything needs editing before it’s sent out.
5. Use The Tools Available To You
There are lots of tools online that will help you improve your writing, if you know to use them. Here’s some of the best ones that you should try out for yourself:
•Word Counter: This word counting tool will help you keep your messages short.
•UKWritings: This service works with you to improve your grammar, something that’s essential to good writing.
•State Of Writing: This site is packed full of writing guides for every eventuality.
•Boom Essays: This writing community will work with you on the areas you need to improve. There are also writing guides that can assist you in the process.
•Cite It In: This tool will give you the right citation for any source you use in text.
•Essayroo: Get in touch with this writing service, and they’ll proofread your text for you before they send it out.
•Via Writing: This site is full of useful tips and tricks for improving your business writing.
6. Take Your Time
Try and give yourself time to write your communications. If you write in a rush, the meaning of what you’re saying can be lost. Set some time aside and focus only on writing. Once you’re done, you can get back to other tasks.
7. Think About The Reader’s Needs
When you’re writing, you need to think about what the reader needs from you. How much information do they have already? What kind of information do you need to give them? Good writing focuses on what the reader needs from you.
8. Always Edit And Proofread
No matter what you’re writing, you need to ensure that you’re editing and proofreading when you do it. Failure to do so can lead to errors being left in your text. This can cause embarrassment or misunderstandings, which obviously you want to avoid.
These 8 tips are designed to help you make small yet crucial improvements to your business writing skills. Give them a try and you’ll see how much they can help you get on track with your writing.